SubTrackSubcontractor compliance,
finally under control.
Stop chasing certificates of insurance, W-9s, and trade licenses over email. SubTrack tracks every document, sends automatic renewal reminders, and lets your subs upload their own paperwork.
Sound familiar?
If you're a project manager or compliance lead, you've lived this.
"Can you send over your latest COI?"
You've sent this email a hundred times. Half the time it bounces, the other half the cert is already expired.
Surprise expired insurance on site
It's Monday morning, the sub shows up, and their general liability lapsed last Friday. Job stops.
Spreadsheets that nobody updates
Your compliance spreadsheet is a graveyard. Three columns deep, six tabs, and nobody trusts the dates.
How SubTrack works
Three steps. Then it runs itself.
Add your subcontractors
Import or add subs one at a time. SubTrack figures out which documents are required based on your country.
Send them a portal link
Each sub gets a private upload link — no account needed. They drop in their COI, W-9, license, and you're notified.
Stay compliant on autopilot
30, 14, and 7-day expiry reminders go out automatically. Your dashboard shows exactly who's at risk.
The documents we track for you
Country-specific compliance, out of the box.
United States
- Certificate of Insurance (COI)
- General Liability Insurance
- Workers' Compensation
- W-9 Tax Form
- OSHA 10 / 30 Cards
- State Contractor License
United Kingdom
- Public Liability Insurance
- Employers' Liability Insurance
- CSCS Card
- CHAS / SafeContractor
- UTR / VAT Registration
- Trade-Specific Certifications
Simple, predictable pricing
14-day free trial. No credit card required. Cancel anytime.
Starter
Up to 25 subcontractors
- Unlimited documents
- Automatic reminders
- Sub portal links
- Email support
Growth
Up to 100 subcontractors
- Everything in Starter
- Projects & per-job reports
- PDF compliance exports
- Priority support
Pro
Unlimited subcontractors
- Everything in Growth
- Custom document types
- Team members (soon)
- Dedicated onboarding
UK customers billed in £. See pricing page for annual discounts.